A. CALL TO ORDER: The regular meeting of the City of Hilshire Village was called to order by Mayor Edward J. Davis at 7:30 P M at 1003 Wirt Road, Suite 103, Houston, Texas. Invocation was given by Connie Castro. Present were Councilmembers Connie Castro, Vickie Tucker, Vernon Kahanek, and Mayor Pro-tem John Denninger. Robin Border, Councilman, was absent.

Mayor Davis presented the previously distributed minutes of the Public Hearing of Specific Use Permit, the regular Council meeting of July 15, 2003 and the Special Meeting of August 12, 2003. It was moved by Councilmember Castro, seconded by Mayor Pro-tem Denninger that minutes be approved, and motion carried unanimously.

1. Police: Detective Gary Finkelman distributed the July Police Report. There were 37 calls. Seven municipal tickets were issued, and nine alarm calls. There was a good turnout for National Night Out.

2. Fire Commissioner: Tom Archer, Fire Commissioner, said there were 5 calls in June. Two were ambulance calls, two fire, and one automatic alarm. The Fire Commissioners Board approved the resolution for the expenditure of grant funds for the six villages. (See Item No. 6 under Discussion and Action). Costs are running 3% below budget. Councilmember Connie Castro had gone by the Village Fire Department to receive an update on the fire inspections done in Westview Center, and distributed it to Council. Everything appeared to be in order with exception of Houston Korean Church at 8393 Westview. Village Fire Department had not been able to make contact and had left numerous telephone messages. City Secretary will call tenants to verify additional telephone numbers.

3. Treasurer: Anne L. Thorpe, Treasurer, presented the Financial Statements for July 2003. General Fund year to date revenues are $548,000, with expenses of $527,000, giving a net income of $21,000. The Utility Fund year to date revenues are $200,000, with expenses of $138,000, giving a net income of $62,000.

4. Engineer: Kyle Smith, of Claunch and Miller, Inc. Engineers, distributed the monthly report. Caribbean Contractors has completed the installation of the Friarcreek water line. The standing water in the 8108 Bromley Drive area was checked and appears to be caused by a high spot in the ditch system further downstream. DonMar Grading has asked their previous invoice be paid. The field work is complete for overall drainage and overall pavement condition surveys. Reports will be available at next meeting.

Joe Edwards, Building Official, wished to make a report on two "violations". The Houston Korean Church at 8393 Westview was in violation of the Fire Code, as they had a shed built under an open stairway and have not yet responded to letter or calls. The owners of the property at 1237 Archley were notified of their substandard building. The owner responded by saying that building would be demolished and a new home built on the property. The owner is getting bids for the demolition at present.

Mr. Edwards also distributed new forms for prospective builders, and gave Council copies of other forms used.

5. Mayor: The Mayor had met with Small Cities Mayors and Congressman Culberson several times in reference to Metro funding. It appears that Hilshire Village’s share of the allotment would go to 2009, and may be extended to 2014. There are additional Project Funds available but may not affect Hilshire Village. Also, he had met with a TXDot relocation assistant.TxDot will reimburse completely for the physical moving of the office (furniture, file cabinets, etc.). TxDot will also reimburse for any forms, stationery, etc. in inventory at the time of the relocation. He was also told we must be notified 90 days before the move, or 30 days after Joe Calvert of Rabon & Calvert (Hilshire Building owner) closes with TxDot.

C. CONSENT AGENDA: The Mayor presented the Consent Agenda for approval. There was some concern about the number of hours involved in the engineer’s report. It was moved by Mayor Pro-tem Denninger, seconded by Councilman Kahanek that it be approved, and motion carried unanimously.

1. Resolution of Gratitude and Appreciation to Hilshire Village Volunteers for their participation in the 2003 Villages Independence Festival. It was moved by Councilmember Castro, seconded by Councilmember Tucker that resolution be passed, and motion carried unanimously. Castro pointed out that although Hilshire Village was the smallest of the Memorial Villages, they had the greatest number of volunteers.

2. Approval of Sanderson, Knox and Belt, Auditors for Fiscal Year beginning October 1, 2003 through September 30, 2004. This item had been tabled previously until Mayor Davis had discussed reasons for increase in fees. As Davis had explained in July, (1) accounting was more stringent now and there were new regulations since Enron problems, (2) liability insurance had increased and (3) entry accounting salaries increased. It was moved by Denninger, seconded by Castro that contract be approved, and motion carried unanimously. Contract amount is $5,350, plus printing and delivery.

3. Investment Policy, Resolution ( Anne L. Thorpe, Treasurer): The Public Funds Investment Act, Texas Government Code, requires the investment policy be reviewed annually, and as Council has not amended nor changed the policy approved November 21, 1995, and amended July 21, 1998, this Resolution No. 8-19-03 is official notice of review. It was moved by Denninger, seconded by Castro that resolution be adopted, and motion carried unanimously.

4. Approval of Payment to DonMar Grading Company for Drainage work at 8108 Bromley (Claunch & Miller): The letter recommending payment to DonMar Grading was distributed to Council by Kyle Smith, P.E., of Claunch & Miller, Inc. This item had been tabled for confirmation of correct work. It was moved by Councilmember Tucker, seconded by Councilmember Castro that payment be made, and motion passed unanimously. Amount of contract is $6,920, payable by Metro funds.

5. Approval of Caribbean Contracting for Friarcreek Water line improvements (Claunch & Miller) Kyle Smith distributed letter recommending payment to Caribbean Contracting for this work. Project work items that have been completed include water line installation, testing, meter installation, road repair, driveway repair, sodding and clean up. It was moved by Councilmember Tucker, seconded by Councilmember Castro that payment be made, and motion carried unanimously. Amount of contract is $18,491.60, payable by Utility Fund.

6. Resolution of the Board of Commissioners of the Village Fire Department for the Expenditure of the Grant Funds from the First Responder Grant through the Houston-Galveston Area Council (HGAC) and (TEEX) Texas Engineering Service (David Labbe’, Alternate Fire Commissioner): Tom Archer, Fire Commissioner, in the absence of Labbe’, advised Council that the Board of Commissioners of the Village Fire Department had approved the resolution previously, and said that the Fire Department would bid on equipment available as soon as inter-local resolution was approved. Grant monies for this project total $356,920. They are establishing a mobile communications command unit that allows communication between the villages and the police departments. It was moved by Tucker, seconded by Kahanek, that resolution be approved, and motion passed unanimously.

7. Mowing of Street Right of Way at East side of Glourie at Westview (Vickie Tucker): Councilmember Tucker withdrew this item.

8. Update on Street Lights for Hilshire Village (Vickie Tucker): Tucker distributed packet of information about proposed street lights. She is requesting Council approve 13 additional lights for entrances to city from Westview and Wirt. Two demonstration lights at Ridgeley and Wirt were recently installed. She asked Council to decide whether lights should be 11 feet or 14 feet tall. This item tabled till September.

9. City of Hilshire Village Stationery (Connie Castro): Castro presented Council with proposed letterhead and envelope design, so that all correspondence would have a uniform appearance. Castro moved that stationery be adopted, seconded by Tucker, and motion carried unanimously.

10. Discussion and possible Re-Plat of Ridgeley Place (Joan Cayer, 8209 Mallie Court): Mayor Davis introduced Joan Cayer, daughter of Ann Hardilek (deceased). Mayor Davis asked her to attend Council to discuss her situation, even though Council could take no action. Cayer wishes to amend the property (platted originally as four lots) by changing the lot size where the house is presently located to be less than platted, and increasing the lot size next to it. The City Secretary had inquired of City Attorney if Council could approve such a re-plat. The City Attorney’s reply in his letter of July 10, 2003 states:

"Although the City does not enforce private covenants or restrictions, Local Government Code {}212.014 (copy attached) requires that the City may approve a replat that "does not attempt to amend or remove any covenants or restrictions". The deed restrictions clearly provide "no resubdivision or replatting of any lots".

An amendment to Ridgeley Place would require the majority of property owners to sign agreement. It was suggested that Mrs. Cayer engage a real estate attorney to prepare an amendment to Ridgeley Place stating her proposal, and submit it to the owners. The City Secretary will supply the Harris County Appraisal District roll of Ridgeley Place Subdivision for her use in contacting the owners.

F. CITIZENS COMMENTS/PUBLIC FORUM (TIME LIMIT-5 MINUTES):Bill Bristow (1233 Pine Chase) has water standing in his ditch. Kyle Smith of Claunch and

Miller explained that overall drainage survey with a design for the ditches of Hilshire Village will be presented at September meeting. In meantime, Mr. Bristow was given free larvicide to sprinkle in ditch for mosquitoes.

G. MAYOR AND COUNCIL COMMENTS: Tucker requested that Hilshire Village Newsletter remind citizens that larvicide is available at City offices without charge.

H. ADJOURNMENT: It was moved by Denninger, seconded by Tucker that meeting be adjourned. Meeting adjourned at 9:10 P M.

ATTEST: _____________________

________________ Edward J. Davis, Mayor

Claudia Bammel, City Secretary